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Position: Administrative Specialist – Electronic Records & Websites
South Dakota Public Utilities Commission; Pierre, South Dakota
Salary: $20 or more per hour, depending upon experience
Closing Date: Nov. 15, 2019

Position Purpose:
Position provides administrative support to the Public Utilities Commission by maintaining the agency’s electronic docket filing and management system and websites. Specific responsibilities include processing and posting electronic filings; updating websites; organizing and managing electronic records; preparing and submitting filings to other government agencies; creating and maintaining databases; following procedures for preparing and archiving records; scanning and filing documents; troubleshooting IT issues; completing shared general front office tasks to include answering and directing incoming calls using a multi-line phone system; receiving and directing visitors; and handling other duties as assigned. The selected candidate will work closely with other administrative team members and report to the deputy executive director.

The Ideal Candidate Will Have:
Associate’s degree in business or administrative services and experience working with electronic documents and processes; equivalent work experience considered in lieu of a degree.

Knowledge of:
  • general office procedures;
  • electronic filing and document processes including working with websites, PDFs and file transfer protocols;
  • business English including grammar, spelling and punctuation.
  • Strong understanding of computer hardware and software;
  • Proficiency in Microsoft Office products including Outlook, Word, Access and Excel;
  • Proficiency in Adobe Acrobat Pro and Dreamweaver;
  • Superior organizational skills;
  • Excellent interpersonal skills;
  • Meticulous attention to detail;
  • Strong oral and written communication skills, including proofreading;
  • Solid reading comprehension, listening and critical thinking skills;
  • Aptitude for learning and adapting new skills.
Ability to:
  • organize work, set priorities, meet critical deadlines and follow up with minimal direction;
  • stay focused amid distractions;
  • understand and follow verbal and written instructions;
  • communicate information clearly and concisely;
  • work well with all levels of internal management and staff, as well as outside contacts;
  • appropriately handle confidential information;
  • use and maintain office equipment such as photocopier, scanner and printers.
Additional Comments:
  • This position is located in Pierre, South Dakota, and will work in a front office environment.
  • The State of South Dakota offers paid employee health insurance plus 10 paid holidays, generous vacation leave accrual, and medical, dental, vision, and other benefits. For more information visit

To Apply:
Submit a letter of interest, resume and contact information for three work-related or professional references to the PUC via email at by 5 p.m. CST, Nov. 15, 2019.